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 User manual Copy a collection to DataverseNL 

Introduction

This user manual will guide you through the process of copying an entire data collection or parts of a data collection to DataverseNL (Open Access Repository).

This self-service feature will take care of automatically copying your (meta)data to a new created data collection in DataverseNL. 


Before you start!

Prerequisites

In order to use the self-service "Copy to external repository" feature, you need to make sure that the feature is enabled on the parent project.

General conditions


The end result will be:

  • a data collection findable in an Open Access repository.
  • your (meta)data are copied in the new data collection created in DataverseNL.
  • a confirmation email sent to the depositor when the process is successful.
  • a request for review sent to the UM Library Data Curators: to curate your data collection and then publish it.
















Instructions

If you meet the requirements listed above, you can begin copying your existing collection from the DataHub infrastructure to DataverseNL.

Click on the screenshots to enlarge them!

Step 1 - Open the portal

Point your browser to https://rdm.datahubmaastricht.nl/


Click Login item on the menu on the left side








or the Login button at the bottom of the page.






You will be redirected to the SURFconext service where you can choose to login with your UM- or MUMC+ credentials.













Once successfully authenticated, you will have access to the all the menu items:

  • Preserve data
  • Access Data
  • Reuse Data
















Step 2 - Start Copy

Click the Access data item in the menu at the left side. 










On the next page, click Projects. 






This will generate a list of projects that are currently accessible by you. 
Then click on the Project ID (e.g P000000001) that contains the collection you want to copy.














This will generate the list of collections currently present in the selected project.
Click on the collection ID (e.g C000000001) you would like to copy.













This will generate the collection details page with a (meta)data overview.
Also if enabled, the Data migrations section will offer you some self-service feature.





In the Data migrations section, you can click on Start copy.












Step 3 - Fill the form

After clicking on Start copy in step 2, this opens a new option selection form for this collection. 
There are various fields to fill out. The section below explains the values to enter in the various fields.


Select the Open Access Repository

Here you must select DataverseNL.


Select the Dataverse

Select the dataverse, the endpoint folder, whereto you want to copy the collection at the Maastricht University dataverse in DataverseNL.

Your own department is not listed here and you would like to choose it. It means that DataHub & the University Library (UB) do not have a Data Curator registered to curate and publish the new created data collection for this Department in DataverseNL.
Please  send us an email at datahub@maastrichtuniversity.nl to request it. (also maybe  become a Data Curator)

The default dataverse is DataHub if nothing has been selected


What do your want to copy?

Two options:

  1. Metadata → Only copy all the metadata available at DataHub to DataverseNL
  2. Metadata+Data → Copy all the metadata and copy the selected or all the data to DataverseNL
    • If selected, two new selection options become available. They will be described below


Do you want to put a restriction on your data?

This will only restrict your data to be accessible from not authorised person, not your metadata.

Select the file to copy

Here you select the file(s) that you want to copy to the repository.

  • By default, the entire collection will be copied if no file is selected.
  • Dataverse doesn't allow the following special characters in the filename:
    / : * ? \" < > | ; #
    They will be replaced by an underscore ('_').
  • A couple of DataverseNL FAQ:
    • "a file can be 10 GB max"
    • "When you create a dataset, the Creative Commons Zero Waiver (CC0) is automatically selected. It is possible to adjust the Terms of Use. Go the ‘Terms’ tab on your dataset page and click ‘Edit Terms requirements"


Press Start copy to initiate the process.












Step 4 - Data migration status

By pressing Start copy in step 3, you return to the collection details page and will see a new card containing the information of your copy.

What happens now is that your data collection is being copied from the DataHub infrastructure to DataverseNL.


Your will also see that the status of your data set changes sequentially to:

  • in-queue-for-export
  • create-exporter
  • create-dataset
  • prepare-collection
  • zip-collection
  • upload-zipped-collection
  • validate-upload
  • validate-checksum
  • finalize
  • exported

If you encounter any other status than the one listed above send us an email at datahub@maastrichtuniversity.nl













Step 5 - Email confirmation & Data curation

When your copy is successful, you will receive an email confirmation that summarizes what happened and what the next step will be concerning the (meta)data curation.



The data curator will receive a notification about your copy and will go to DataverseNL to review your data collection.
















Metadata summary